5 Ways Software and Infographics Make Project Managers’ Lives Easier
Project management is one of the most important topics in the modern business. Companies constantly strive to improve their overall efficiency and managing projects efficiently is one of the biggest challenges managers face today.
There are a lot of methods people turn to, but today, we will talk about simple, but effective solutions that anyone can take advantage of to improve their project management efficiency. In short, we will look into the benefits that the right software tools and infographics can offer to your managers.
Infographics can help employees learn to use their project management tool
Well-designed infographics that have a lot of valuable information and are visually engaging can be powerful teaching tools. When you implement a new project management tool, the whole organization will have to learn how to use it. No matter how simple the software is, it will take some time before everyone learns how to work with it.
However, you want this period to be as short as possible, and this is where infographics come into the picture. You can create infographics that explain how the new software works in a simple and engaging manner. Infographics are consumed quickly and, if they are done correctly, people who see and read them will have an easier time remembering all the information.
Simply spread the same material to all of your employees and all of them will be on the same page (pun intended). This way, they will all quickly learn everything they need to know about using the project management software.
Infographics can improve communication
Infographics can improve communication in numerous ways. This applies to all internal communication between managers, employees, and stakeholders. If you combine the potential infographics have with a project management tool, you can completely remove communication errors and improve efficiency.
Clear communication is essential when collaborating on complex projects, and infographics can help your team provide concise information and cut down the time needed to share data.
Infographics can be used by employees to create and present various comparative lists. These lists should include short, but effective pros and cons. This will allow people to see all the relevant data at a glance, while the visual elements will allow them to compare things more easily and make a valid decision in a shorter time frame.
Infographics can also help your whole organization communicate, even when there is a difference in education levels. Additionally, even if there are language barriers and you have to work with someone from abroad, infographics can help you quickly convey key concepts. They are a universal communication tool that can deliver information with no misunderstandings.
One of the biggest advantages of project management tools is that both employees and managers have an easier job when it comes to sending reports to their superiors. What project management tools do is they allow you to track what you or somebody else has done.
This helps gather all the important information about a certain project. However, it’s not always enough to simply create a report where you outline all of the work that has been done. A lot of times, you need to offer a lot of details and explain the actions you took during that project.
You will be able to expose various data that includes relationships and patterns. By using an infographic to explain actions, causes, circumstances, and other factors that affected your work on a certain project, you will be able to create reports that are both clear and detailed.
People looking at reports will be able to analyze them and understand them more easily thanks to the visual aids you have provided through infographics.
Faster information circulation
One of the most important things in project management is that everyone is on the same page. Depending on the nature of the business you are in, circumstances might change quite fast and you will have to adapt and change things. In most cases, the way you work on a project will change multiple times before it’s finished.
Both managers and employees can use infographics to segment important information. Given the fact that they are unique and can be easily shared, they will help you a lot in embedding important knowledge across your whole organization. Additionally, they are easily remembered and consumed. Less means more in this case, and people won’t have to write huge lines of text; instead, they simply share a relevant infographic.
Infographics break communication boundaries, but you can also use them to completely remove these boundaries and make your team work more effectively on projects.
The right software helps you complete and manage tasks more efficiently
There are various project management tools that can be used to break down complex project into manageable tasks, and allow for a smoother workflow. One of the main benefits of such tools is the ability to clearly define each important step within any given task and provide all the resources and tips needed to complete the task quickly and effectively.
This is another aspect in which infographic can aid project managers, as they allow all this information to be efficiently presented. More importantly, they can also be used to present reports and help managers identify common issue that come up during projects. This allows managers to outline proper solutions to these problems and create a more comprehensive workflow for future project. Again, all this new information can be presented in infographic form and shared through the project management tool itself.
Apart from having to work full time, your employees might need to put in some extra hours for further training, and you need to deliver them something they can quickly adapt to. You can achieve this easily with simple project management software and infographics.
A lot of companies are only aware of their external uses, e.g. in content marketing, but there are also internal benefits you can harness from infographics. As you can see, infographics can benefit your project managers as well, especially when combined with an online project management software solution.
Jason Grills is a technical writer currently associated with ProProfs Project. He enjoys writing about emerging project management products,trends in project management industry and the financial impacts of using such tools. He lives in Los Angeles, California. In his spare time, Jason enjoys long walks on beach, listening to blues and doing all things creative.